Exhibit Halls
| Exhibit Halls – Level 1 | |
|---|---|
| Exhibition Halls | Daily Rental |
| 1, 2, 3, 4, 5 | $25,750 |
| South | |
| 1, 2, 3 | $13,150 |
| 1 | $4,600 |
| 2 | $3,400 |
| 3 | $5,150 |
| North | |
| 4, 5 | $12,600 |
| 4 | $8,300 |
| 5 | $4,300 |
Exhibit Hall Rental Guidelines
- Exhibit Use - Charged at the Daily Rental per show day. A public address system is available at no charge during event hours. Requirement: Department concession space per exhibit hall is a thirty by thirty (30’ x 30’) area. Additional space is needed for seating.
- Ticketed Stage, Performance Use - Charged at the Daily Rental per performance versus fifteen percent (15%) of the gross box office receipts per performance not to exceed twice the Daily Rental, whichever is greater. One half (1/2) the maximum equipment cost for the required set is assessed. Box office settlement must be reconciled and paid the night of the event. Required in advance: A certified ticket manifest, approved ticket sale procedures, and control of ticket sale receipts by a licensed/bonded ticketing company and entertainment rider.
- Other Event Use - Charged at the Daily Rental per show day. Equipment is charged at the full rate, based on available inventory.
Move-in and move-out: One (1) move-in day or move-out day is provided at no charge for each two (2) show days, not to exceed two (2) days at no charge. All other move-in and move-out days are charged at one-half (1/2) the Daily Rental.
- Food Function Use - Charged at the Daily Rental per show day and includes one single-level head table for four (4) people, plus tables and chairs, for the initial set only, based on available inventory.
- General Session Use (exclusively) - Charged at the Daily Rental per show day plus one-half (1/2) the maximum equipment cost for the initial set on the first day. Subsequent days are charged at the
- Daily Rental.
Move-in and move-out: Charged at one half (1/2) the Daily Rental and may not exceed the total number of show days.
Ballrooms, Meeting and Mezzanine Rooms
| Ballrooms | |
|---|---|
| Ballrooms | Daily Rental |
| South | |
| A, B, C | $3,650 |
| A | $2,250 |
| B | $700 |
| C | $700 |
| North | |
| D, E, F, G | $6,300 |
| D | $3,900 |
| E | $800 |
| F | $800 |
| G | $800 |
Ballroom Rental Guidelines
- Meeting or General Session Use - Charged at the Daily Rental per show day and includes one single level head table for four (4) people, tables and chairs, for initial set only, based on available inventory.
- Food Function Use - Charged at the Daily Rental per show day and includes one single level head table for four (4) people, tables and chairs, for initial set only, based on available inventory.
- Ticketed Stage, Performance Use - Charged at the Daily Rental per performance versus fifteen percent (15%) of the gross box office receipts per performance not to exceed twice the Daily Rental, whichever is greater. One-half (1/2) of the maximum equipment cost of the required set is assessed. Box office settlement must be reconciled and paid the night of the event. Required in Advance: Certified ticket manifest, approval of all ticket sale procedures, control of ticket sale receipts by a licensed and bonded ticketing company and entertainment rider.
- Exhibit Use - Use of the Ballrooms for exhibits requires prior approval by the Department and must be contracted as such. Charge for such use is at the Daily Rental and does not include equipment, utility or technical service fees.
Move-in and move-out: Charged at one-half (1/2) the Daily Rental and may not exceed the total number of show days.
| Show Offices (Mezzanine Levels) | |
|---|---|
| Daily Rental | |
| ML 2, 9, 10, 11 | $150 each |
| ML 1, 5, 6, 7, 8, 12, 13, 14, 15, 16 | $200 each |
| Note: Show offices are located on and accesed via separate levels throughout the facility. | |
Show Office Rental Guidelines
- Charged at the Daily Rental per show day and includes chairs of initial set only, based on available inventory. Not available for classroom set.
- Show Management Use - one mezzanine room is available at no charge, for use as a show office.
- Other Use - requires Department approval.
| Meeting Rooms (Level One) | |
|---|---|
| South | Daily Rental |
| Waller Creek Terrace Room | $700 |
| Meeting Room 1 | $200 |
| Meeting Room 2 | $250 |
| Meeting Room 3 | $400 |
| Meeting Rooms (Level Three) | |
|---|---|
| South | Daily Rental |
| Meeting Room 4ABC | $500 |
| 4A | $200 |
| 4B | $150 |
| 4C | $150 |
| Meeting Room 5ABC | $600 |
| 5A | $200 |
| 5B | $200 |
| 5C | $200 |
| Meeting Room 6AB | $700 |
| 6A | $400 |
| 6B | $300 |
| Meeting Room 7 | $250 |
| Meeting Room 8ABC | $650 |
| 8A | $200 |
| 8B | $200 |
| 8C | $250 |
| Meeting Room 9ABC | $700 |
| 9A | $200 |
| 9B | $250 |
| 9C | $250 |
| Meeting Room 10AB | $650 |
| 10A | $250 |
| 10B | $400 |
| *Austin Suite | $450 |
| *(Permanent Set: Conference for 24) | |
| Meeting Rooms (Level Four) | |
|---|---|
| North | Daily Rental |
| Meeting Room 11AB | $400 |
| 11A | $200 |
| 11B | $200 |
| Meeting Room 12AB | $850 |
| 12A | $400 |
| 12B | $450 |
| Meeting Room 13AB | $400 |
| 13A | $200 |
| 13B | $200 |
| Meeting Room 14 | $400 |
| Meeting Room 15 | $400 |
| Meeting Room 16AB | $900 |
| 16A | $450 |
| 16B | $450 |
| Meeting Room 17AB | $950 |
| 17A | $500 |
| 17B | $450 |
| Meeting Room 18ABCD | $1700 |
| 18A | $400 |
| 18B | $450 |
| 18C | $450 |
| 18D | $400 |
| Meeting Room 19AB | $850 |
| 19A | $450 |
| 19B | $400 |
Meeting Room Rental Guidelines
- Charged at the Daily Rental per show day and includes one single level head table for four (4) people, tables and chairs, for initial set only, based on available inventory.
Move-in and move-out: Charged at one-half (1/2) the Daily Rental and may not exceed the total number of show days.
Facility Lobby Areas: Approval required to use Lobby for purposes other than registration.
